Recruiting Coordinator

A prominent California-based law firm with a long-standing history of serving both public and private organizations across the state is seeking a highly organized and proactive Recruiting Coordinator to support the firm’s recruitment operations.

RESPONSIBILITIES

Recruitment Coordination & Candidate Management

• Lead and manage full-cycle recruiting for attorneys and professional staff, including sourcing, phone screens, interviews, offers, and onboarding coordination.

• Collaborate with the Director of Human Resources to assess hiring needs, hiring timelines, and recruiting strategies aligned with firm growth.

• Post job openings and maintain accurate entries in the applicant tracking system (ATS).

• Coordinate interview schedules and manage communications between candidates, recruiters, and hiring managers.

• Respond to candidate inquiries professionally and promptly throughout the recruiting process.

Recruiting Operations & Documentation

• Prepare offer letters, employment documentation, and assist with onboarding logistics.

• Conduct reference checks, background checks, and conflicts checks in compliance with applicable laws.

• Maintain accurate recruiting records, metrics, and hiring documentation.

• Assist with reporting on hiring activity, time-to-fill, and other recruiting metrics.

• Manage relationships with external recruiting agencies and ensure alignment with the firm’s recruiting standards.

OTHER RESPONSIBILITIES

• Ensure recruiting practices comply with California and federal employment laws, including FEHA, the California Fair Chance Act, and equal employment opportunity regulations.

• Maintain a positive and professional experience for all candidates throughout the recruitment process.

• Support additional HR or recruiting initiatives and projects as assigned.

• Perform additional duties as needed to support departmental and firm needs.

QUALIFICATIONS

• Bachelor’s degree preferred.

• Minimum of 4 years of recruiting support experience, preferably within a law firm or professional services environment.

• Familiarity with applicant tracking systems (ATS) and HR technology tools.

• Knowledge of attorney and professional staff recruiting practices.

• Familiarity with California employment laws related to hiring, background checks, and equal opportunity employment.

• Strong organizational, time-management, and multitasking abilities.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• High level of discretion and professionalism when handling confidential information.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

• This position requires regular on-site attendance and is a fully in-office role.

• Ability to lift and carry items up to 25 pounds, including office supplies, files, mail bins, and packages.

• Frequent walking, standing, and bending when assisting with onboarding logistics or organizing materials.

• Ability to remain seated for extended periods while performing computer-based tasks.

• Regular use of a computer including extended periods of typing and viewing a monitor.

• Operation of standard office equipment including copiers, scanners, printers, and multi-line phone systems.