Legal Secretary

RESPONSIBILITIES:

Litigation & Legal Support:

• Prepare, revise, proofread, and finalize complex legal documents, pleadings, correspondence, memoranda, and emails from drafts and transcription

• Handle e-filings in state and federal courts and administrative agencies while ensuring compliance with court rules and filing procedures

• Support all stages of litigation from case initiation through trial preparation and resolution

• Assemble exhibits, pleadings, discovery materials, and supporting documentation for hearings, arbitrations, mediations, depositions, and trials

• Create, update, and maintain Tables of Contents (TOC) and Tables of Authorities (TOA)

• Maintain litigation files, records, and case documentation in accordance with firm procedures

• Ensure legal documents comply with firm formatting standards and filing deadlines

Administrative & Operational Support:

• Manage attorney calendars, scheduling meetings, appointments, hearings, and critical litigation deadlines

• Maintain master calendars and monitor case-related deadlines to ensure timely filings and appearances

• Coordinate travel arrangements including airfare, hotels, transportation, and itineraries for attorneys

• Process new client and matter intake requests in accordance with firm policies

• Sort, review, print, and distribute incoming mail, correspondence, and emails appropriately

• Utilize legal software, document management systems, transcription equipment, and Microsoft Office applications to manage workflow efficiently

• Organize and prepare materials for meetings, presentations, and legal proceedings

• Assist with marketing and business development materials including attorney biographies, pitch folders, and PowerPoint presentations

• Provide backup and overflow support to attorneys and administrative staff as needed

Additional Support:

• Maintain confidentiality of sensitive firm, client, personnel, and litigation information

• Collaborate effectively with attorneys, staff, vendors, and clients in a professional manner

• Prioritize and manage multiple assignments and competing deadlines in a high-volume environment

• Deliver excellent administrative and client service support across the firm

• Perform additional duties and special projects as assigned to support business needs

QUALIFICATIONS:

• High School Diploma or equivalent required

• Minimum of 5 years of litigation secretary experience in a law firm environment

• Strong knowledge of litigation procedures, court rules, legal terminology, and e-filing requirements

• Excellent writing, editing, proofreading, and formatting skills

• Advanced proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook

• Familiarity with document management systems such as iManage preferred

• Strong organizational and time management skills with the ability to support multiple attorneys simultaneously

• Excellent verbal, written, and interpersonal communication skills

• Ability to work independently while maintaining accuracy and attention to detail

• Professional demeanor with strong discretion and confidentiality standards

• Reliable attendance, punctuality, and flexibility to work overtime as needed

WORK ENVIRONMENT:

• Fully onsite role in Sacramento, CA with regular, reliable attendance required

• Fast-paced litigation and legal support environment

• Collaborative, team-oriented culture with cross-functional interaction

• Ability to sit for extended periods while performing computer-based tasks

• Frequent use of standard office equipment including copiers, scanners, printers, and phone systems

• Ability to lift and carry office materials up to 25 pounds as needed

BENEFITS:

• Competitive salary and comprehensive benefits package

• Medical, Dental, and Vision Insurance

• Retirement savings plan options

• Paid Time Off (PTO)

• Professional development and growth opportunities

• Additional firm-sponsored benefits