Legal Practice Assistant – Labor & Employment – Investigations

RESPONSIBILITIES:

Investigations Support:

• Provide administrative and case assistant support to the Investigations team

• Maintain and update investigation case lists, tracking deadlines and budgets

• Ensure key dates are calendared in master calendars and systems (e.g., Compulaw)

• Attend and support weekly investigations team meetings

• Schedule and coordinate investigative interviews (Zoom and in-person)

• Assist with drafting, proofreading, and assembling investigative reports and legal documents

Administrative & Operational Support:

• Manage attorney calendars, travel, and speaking engagements

• Prioritize workflow and manage multiple competing deadlines

• Coordinate logistics for conferences, presentations, and meetings

• Review and route incoming correspondence appropriately

• Organize and maintain files, binders, and documentation

• Maintain shared and individual calendars in Outlook

• Enter attorney billable time and coordinate with billing teams

• Prepare expense reports, check requests, and vendor payments

• Provide backup support to other administrative staff as needed

Additional Support:

• Assist with business development activities and related projects

• Support litigation-related tasks such as formatting pleadings, e-filing, and TOA/TOC

• Collaborate with internal departments to complete projects and initiatives

• Maintain confidentiality of sensitive legal and personnel information

• Deliver excellent customer service to attorneys, staff, and external contacts

QUALIFICATIONS:

• High school diploma or equivalent required; Bachelor’s degree or legal/paralegal certification preferred

• 7+ years of experience as a legal assistant, legal secretary, or executive assistant

• Experience in labor and employment law and/or investigations strongly preferred

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Experience with systems such as iManage, Adobe Professional, CCC Macros, and billing systems preferred

• Excellent written and verbal communication skills 

• Strong attention to detail and organizational skills

• Ability to manage multiple priorities in a fast-paced environment

• High level of discretion when handling confidential information

• Proactive, self-starter with ability to work independently and collaboratively

• Strong interpersonal skills and ability to work with diverse teams

WORK ENVIRONMENT:

• Onsite role in Oakland, CA with regular, reliable attendance required

• Fast-paced, high-demand legal environment

• Collaborative, team-oriented culture with cross-functional interaction

BENEFITS:

• Medical, Dental, and Vision Insurance

• 401(k) Retirement Plan

• Health Savings Account (HSA) & Flexible Spending Accounts (FSA)

• Paid Time Off (PTO)

• Professional development opportunities

• Additional firm-sponsored benefits