Legal Practice Assistant – Construction

A well-established California law firm is seeking a Legal Practice Assistant to support its Construction practice. This role is ideal for a highly organized and detail-oriented professional with strong litigation experience who thrives in a fast-paced, deadline-driven environment. The Legal Practice Assistant will play a key role in supporting attorneys, managing case materials, and ensuring timely handling of legal matters.

RESPONSIBILITIES:

• Draft, review, and revise legal and non-legal documents including correspondence, pleadings, and memoranda

• Format court pleadings and generate tables of authorities and contents using firm software

• File documents with courts and administrative bodies, including e-filing

• Arrange for service of pleadings and subpoenas

• Coordinate meetings, teleconferences, conferences, and travel arrangements

• Organize and maintain case files, binders, and legal documentation

• Partner with records teams to manage electronic and physical files

• Review and route incoming mail to appropriate parties

• Maintain attorney and shared office calendars

• Assist with municipal law-related documents (e.g., resolutions, ordinances, agendas)

• Track and manage ongoing legal and administrative projects

• Enter attorney billable time and coordinate with billing teams

• Proofread documents for accuracy, grammar, and formatting

• Prepare expense reports, check requests, and vendor payments

• Provide backup support to other administrative staff as needed

• Support attorneys with business development activities

• Deliver high-level customer service to internal and external stakeholders

QUALIFICATIONS:

• High school diploma required; Bachelor’s degree preferred

• Minimum of 5 years of civil litigation experience

• Experience with California state and federal court procedures required; appellate experience preferred

• Strong knowledge of discovery and motion practice

• Excellent organizational and multitasking skills

• Strong attention to detail with high accuracy in grammar and formatting

• Ability to work under pressure in a fast-paced, deadline-driven environment

• Proactive self-starter with the ability to work independently and in a team setting

• Proficiency in Microsoft Office 365 (including Excel)

• Experience with legal software such as iManage, CCC Macros, Best Authority, Adobe Professional, and billing systems preferred

• Strong interpersonal and customer service skills

WORK ENVIRONMENT:

• Onsite role based in Oakland office

• Fast-paced, collaborative legal environment

• May require overtime to meet deadlines and business needs

BENEFITS:

• Medical, Dental, and Vision Insurance

• 401(k) Retirement Plan

• Health Savings Account (HSA) & Flexible Spending Accounts (FSA)

• Paid Time Off

• Professional Development Opportunities

• Additional firm-sponsored benefits