Legal Assistant (Transactional HOA)

Why This Is a Great Opportunity

• Join a stable, specialized law practice with consistent workflow and long-term clients
• We’re actively strengthening our support bench, so experience and accuracy are truly valued here
• Work closely with transactional HOA attorneys and be trusted with high-impact legal support work
• Level-flex opportunity: we can hire you into a Senior Practice Assistant role or a Legal Assistant role based on experience and preference
• Strong pay range for a staff role, annual reviews, bonus consideration, and excellent benefits

Location: Lakewood, Colorado. This is an on-site role for the first year to support training and collaboration, with hybrid potential after about 1 year based on performance and business needs.

Note: We are prioritizing experienced law firm legal assistants. If you are senior and want a lead role, we can place you as a Senior Practice Assistant. If you are experienced and prefer a traditional support role, we can place you as a Legal Assistant.

About Us

We support homeowners associations and covenant-controlled communities across Colorado. Our work is detail-driven, deadline-driven, and client-facing, and we take pride in being responsive, organized, and polished in everything we deliver. Confidential Employer.

Job Description

• Provide high-level administrative and legal support to transactional attorneys supporting HOA clients
• Draft, format, proofread, and finalize correspondence, memos, and legal documents from attorney drafts
• Manage calendars, appointments, and deadline reminder systems using a master calendar process
• Coordinate client communications, answer calls, take messages, and maintain strong client relations
• File legal documents with courts and other appropriate entities
• Edit monthly client invoices and support accurate time and billing workflows
• Maintain and help improve department processes and SOPs, including flagging non-compliance when appropriate
• Take on advanced legal support projects across the transactional department based on your experience level
• Serve as a point person for department protocol and best practices if placed in the senior track
• Provide backup coverage for other assistants as needed
• Maintain consistent, reliable attendance and meet deadlines in a fast-paced environment

Qualifications

• 5+ years of law firm legal assistant or practice assistant experience
• Excellent proofreading, grammar, and document formatting skills with strong attention to detail
• Strong ability to prioritize competing deadlines and support multiple attorneys
• Proficiency with Microsoft Outlook, Word, and Excel
• Experience with billing, case management, and document management systems preferred (TABS, PracticeMaster, NetDocuments, or similar)
• Professional, tactful communication skills with clients, attorneys, and staff
• Comfort working in a high-volume environment with clear deadlines and expectations

Why You Will Love Working Here

• Benefits include medical, dental, vision, HSA, disability, life, AD&D, 401(k) with employer contribution, and profit sharing
• Annual compensation reviews and bonus consideration
• Team-focused environment with clear processes, collaboration, and professionalism
• We value experience, accuracy, and reliability, and you will feel that from day one

JPC-971

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