Our client, a reputable law firm with offices in Downtown Austin, is seeking an experienced Practice Assistant. This position supports attorneys and legal secretaries across the entire Austin office with overflow work and helps to cover secretarial absences. The Practice Assistant will prepare conflicts checks and open new matters; review and edit prebills; assist with incoming and outgoing mail; prepare check requests, invoices for payment, and expense reports; enter attorney time, coordinate travel, and maintain electronic files and attorney contacts. Including but not limited to other clerical tasks and administrative projects as assigned.
Responsibilities:
Provide administrative support to the legal secretary team including partners, associates and paralegals in all practice groups within the Austin office
Prepare and submit conflicts checks and open new matters
Draft new business memos
Review and edit prebills
Prepare and mail correspondence
Prepare and submit check requests
Submit invoices for payment, prepare cover letters and mail
Prepare and submit expense reports
Enter attorney time
Coordinator travel for attorneys
Maintain electronic files
Maintain attorney contacts
Scanning and printing documents
Heavy calendaring, maintain calendar for attorneys as needed
Maintain incoming and outgoing mail
Prepare documents in Word, Excel and PowerPoint
Other clerical tasks and administrative projects as assigned
Requirements:
The successful candidate will have:
Two or more years of legal administrative assistance experience, supporting attorneys in a Corporate, Intellectual Property, and Litigation Practice
Outstanding client service skills, advanced computer skills, meticulous attention to detail, excellent organizational skills, a proactive work style, and exceptional verbal and written communication abilities
Proficiency in Word, Excel, Outlook, PowerPoint, and Adobe ideal
College degree and large law firm experience preferred
