Construction Contracts Coordinator

Company Snapshot:

One of the MOST established GCs in the Mid-Tn area is holding conversations with interested Project Administrators for their multifamily / commercial projects in the area. They are looking for a long-term culture-fit and someone with a positive attitude that enjoys helping fellow staff members & subcontractors facilitate the best experience to their clients. They provide incredible benefits & compensation – in addition to a very fun, flexible, yet professional working atmosphere.

If you would be open to learning more about this great company & this opportunity, please read on!

Roles and Duties:

The Project Contracts Administrator is an integral part of the project management and accounting team.

This person will be responsible for day-to-day details of issuing all Subcontracts, Subcontract Change Orders, Purchase Orders, as well as assisting the preconstruction and project management teams with issuing Owner AIA Contracts and Owner Change Orders.

Essential Activities:

• Responsible for compiling, reviewing and issuing all subcontract packages as well as all subcontract change orders and

supplier purchase orders for all construction projects in accordance with internal procedures.

• Responsible for entering all subcontracts and purchase orders in accounting software and ERP integration

• Point of contact for subcontractors & vendors to facilitate subcontract markups and negotiation as well as working with

Project Managers & Accounting to approve any changes to the Hardaway standard documents

• Familiar with AIA A102 and A201 contract documents

• Ability to follow company SOP’s to produce accurate and consistent subcontract agreements, change orders and purchase orders

• Attend project kick-off meetings and review contracts for financial matters such as billing requirements, change order procedures, allowable mark-ups, fee structure and retainage requirements

• Work with Project Managers to verify job setup information, gather listing of potential subcontractors and work with

Project Coordinator and Insurance Manager to ensure all new subcontractors are setup and initial licensing and TradeTapp submissions are complete

• Gathering risk management documentation such as bonds, risk mitigation compliance, insurance certificates and

subcontractor default insurance on a timely basis to avoid delays in owner or sub billings

• Contacting subcontractors and vendors while pursuing initial and annual updates to compliance data

Qualifications Needed:

• 3+ years construction administration experience preferred

• Notary or willing to become a notary

• A thorough knowledge of standard contract terms

• Basic understanding of construction process and purchasing and supply chain procedures

• Intermediate to advanced computer literacy, including proficient in Microsoft Word and Excel

• Vista Viewpoint, Sage, Procore software or equivalent ERP experience desired

• A passion for excellence in customer service

• Problem-solving and analytical skills

• Ability to take ownership of projects with high-quality, on time results

• Strong communication, time management, organizational skills, and attention to detail

• Ability to work independently, take initiative, set priorities, and see projects through to completion