Bookkeeper/Office Administrator

We are seeking an experienced Bookkeeper / Office Manager to work onsite with our client. This dual role will handle both financial bookkeeping and office administration to ensure smooth day-to-day operations. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment where they can manage numbers and people.

Key Responsibilities

• Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger.
• Complete bank reconciliations, credit card reconciliations, and journal entries.
• Process invoices, vendor payments, and expense reports.
• Support payroll preparation and ensure accurate reporting.
• Prepare monthly, quarterly, and year-end financial reports for management review.
• Assist with audits, tax filings, and compliance documentation.

Office Management Duties

• Oversee all in-office operations, including supplies, vendors, and facility management.
• Serve as the point of contact for internal staff, vendors, and clients.
• Support HR activities such as onboarding, maintaining employee files, and coordinating schedules.
• Organize meetings, handle correspondence, and provide administrative support to leadership.
• Implement and maintain organizational systems to keep the office running efficiently.

Qualifications

• Associates or Bachelors degree in Accounting, Business Administration, or related field preferred.
• 3+ years of bookkeeping experience required (QuickBooks or similar software strongly preferred).
• Previous office management or administrative leadership experience is a plus.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive financial and employee information.
• Must be able to work onsite daily (in-office role only).