Accounts Payable Coordinator

counts Payable Specialist

They are currently seeking a full-time Accounts Payable Specialist to join their expanding team. Candidates should be initiative-taking individuals who are willing to work a hybrid schedule with a minimum of two days a week in their Florida office. In this role you will be responsible for performing a variety of accounting tasks requiring accurate & timely recording of vendor bills, research & efficient resolution of issues as they arise, and daily interaction with outside vendors.

RESPONSIBILITIES & DUTIES:

• Update and maintain accurate vendor records and assist Product Line Managers with new vendor setup
• Utilize MineralTree to automate billing postings as much as possible
• Review and clear MineralTree sync to NetSuite errors to ensure systems remain in agreement
• Receive and review all vendor bills for accuracy and appropriate requirements before posting
• Reconcile vendor statements, research, and correct discrepancies
• Communicate price, quantity, or duplicate shipping issues with vendors and request vendor credits as needed
• Ensure credit memos are posted timely and against corresponding VRAs when applicable
• Develop positive vendor relationships and respond to all vendor inquiries in a timely manner
• Maintain files and documentation thoroughly and accurately in accordance with accepted accounting practices
• Assist in month-end closing tasks and ensure all bills are posted prior to close date
• Review PO pending billing reports to ensure missing bills are requested and posted prior to month end close
• Post vendor bill variances weekly; align with corresponding vendor credits when possible, and communicate large variances to FP&A team
• Reconcile assigned inventory received not billed GL accounts monthly and research/resolve discrepancies
• Scan mail and print checks as needed on office days
• Reconcile and support American Express corporate cards program
• Support annual audits through vendor confirmations, AP testing, and backup as needed
• Participate in continuous process improvement initiatives
• Complete assignments/projects as requested by Finance & Treasury Director

• Solid understanding of accounts payables and vendor payment process
• 3-6 years accounts payables experience
• Proficiency in MS Office with strong MS Excel knowledge
• Meticulous, organized, resourceful, deadline driven, and able to manage shifting priorities
• Able to work well with others in a fast-paced, collaborative team environment
• Excellent written and verbal communication skills
• Must be able to work from home or in the office in a paperless environment with limited supervision
• Associate or bachelor’s degree in accounting (preferred)
• NetSuite experience (preferred)
• MineralTree experience (preferred)
• Must be able to take initiative and work independently
• Must be comfortable inquiring for guidance as needed