Job Title: Technical Proposal Manager
Department: AIM Operations (Corporate)
Job Summary: We are currently seeking a skilled and motivated AIM Technical Proposal & RFP Manager to join our team. In this role, you will be responsible for managing major RFP engagements across the US & Canada. The ideal candidate will have strong technical writing skills, a thorough understanding of document scanning technologies and processes, and the ability to collaborate with various teams to develop comprehensive proposals.
Duties and Essential Functions:
Technical & Price Proposal Development:
- Determine which RFPs are worth pursuing and manage pre-bid activities.
- Lead the development of technical and price proposals for submission.
- Collaborate with customers and the team to create thorough proposals.
- Customize each proposal to meet the specific requirements of each technical proposal.
- Maintain a consistent and professional appearance for all proposals.
- Work with Production Management to develop competitive pricing.
- Obtain senior management approval on pricing structure.
- Operate under tight schedules and meet deadline requirements.
- Deliver completed submission packages to the proper team for final and timely submission to the customer.
Open Bid Monitoring and Tracking (Public and Private Bids):
- Enter relevant data into the RFP Tracking system for open bids.
- Assign bid tracking/notification to the appropriate Manager.
- Monitor open RFPs and update the system as the bid progresses.
- Coordinate question submission and pre-bid meeting activities.
- Ensure bid responses are submitted before the deadline.
- Follow up with procurement agencies for bid tabulations.
- Determine reasons for award or non-award.
- Learn and understand the methods, technology, and best practices used at our Scanning Centers.
- Utilize a strong understanding of labor costs, material costs, and direct/indirect costs to ensure project profitability.
- Be a team player and leader, bringing out the best in others.
- Maintain a positive “Can-Do” attitude.
Qualifications and Experience:
- Strong technical writing skills.
- Two years of document scanning production experience.
- Thorough understanding of document scanning technologies and processes.
- Advanced skills in MS Word, MS Access, Adobe Acrobat, and Zoom.
- Associates Degree or two years of technical writing experience preferred.