Technical Proposal Manager

Job Title: Technical Proposal Manager

Department: AIM Operations (Corporate)

Job Summary: We are currently seeking a skilled and motivated AIM Technical Proposal & RFP Manager to join our team. In this role, you will be responsible for managing major RFP engagements across the US & Canada. The ideal candidate will have strong technical writing skills, a thorough understanding of document scanning technologies and processes, and the ability to collaborate with various teams to develop comprehensive proposals.

Duties and Essential Functions:

Technical & Price Proposal Development:

• Determine which RFPs are worth pursuing and manage pre-bid activities.
• Lead the development of technical and price proposals for submission.
• Collaborate with customers and the team to create thorough proposals.
• Customize each proposal to meet the specific requirements of each technical proposal.
• Maintain a consistent and professional appearance for all proposals.
• Work with Production Management to develop competitive pricing.
• Obtain senior management approval on pricing structure.
• Operate under tight schedules and meet deadline requirements.
• Deliver completed submission packages to the proper team for final and timely submission to the customer.

Open Bid Monitoring and Tracking (Public and Private Bids):

• Enter relevant data into the RFP Tracking system for open bids.
• Assign bid tracking/notification to the appropriate Manager.
• Monitor open RFPs and update the system as the bid progresses.
• Coordinate question submission and pre-bid meeting activities.
• Ensure bid responses are submitted before the deadline.
• Follow up with procurement agencies for bid tabulations.
• Determine reasons for award or non-award.

Responsibilities:

• Learn and understand the methods, technology, and best practices used at our Scanning Centers.
• Utilize a strong understanding of labor costs, material costs, and direct/indirect costs to ensure project profitability.
• Be a team player and leader, bringing out the best in others.
• Maintain a positive “Can-Do” attitude.

Qualifications and Experience:

• Strong technical writing skills.
• Two years of document scanning production experience.
• Thorough understanding of document scanning technologies and processes.
• Advanced skills in MS Word, MS Access, Adobe Acrobat, and Zoom.
• Associates Degree or two years of technical writing experience preferred.