• Posted on: Jun 21, 2022
  • Location: Chicago, IL
  • Job ID: 09c02a22
  • Type: Full Time
  • Posted on: Jun 21, 2022
  • Location: Chicago, IL
  • Job ID: 09c02a22
  • Type: Full Time

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Recruiting Coordinator

Chicago IL

Onsite with partial remote after 90 days

Responsibilities:

  • Schedules onsite interviews, virtual interviews, and phone screens using our ATS system and the calendar function within MS Outlook.
  • Support the staffing/hiring needs working the Human Resourced and Talen Acquisition Teams.
  • Responsible for managing processes that will help ensure the success of candidate recruiting and new hire on-boarding.
  • Posts positions internally and externally using Applicant Tracking System and ensure postings are placed on external job posting sites.
  • Tracks Job Requisitions in the ATS system and assists managers in posting new jobs.
  • Assists employees with employee referrals and online applications.
  • Schedules onsite interviews, virtual interviews, and phone screens using our ATS system and the calendar function within Outlook.
  • Interfaces with external agencies and candidates to schedule phone screens, office interviews, and secure travel arrangements where applicable.
  • Notifies managers of new hire status; set up bi-weekly first day orientation: greet new hires, order lunch, take photos, explain procedures, ensure managers attend lunch.
  • Schedules, supports, and attends campus/offsite job fairs; Recruits internal partners to attend/interview as well, ensures all materials are assembled and available.
  • Helps the TA team with on-site job fairs and ensures all materials are prepared and available on the job fair date (sign-in sheet, spare laptops for filling out applications, interview guides, etc.)
  • Coordinates, prepares and tracks candidate pre-hire and post-hire activities such as paperwork and online background screening, drug tests, and pre-hire physicals for hourly hires. Ensures appropriate items are provided to payroll/HRIS for timely entry.
  • Assists with management of Applicant Tracking System. Sets up new users, sets user access, reports issues, sets up new job templates in the system, provides suggestions for improvements, participates in testing new options, and troubleshoots existing issues with ATS customer service.
  • Manages inventory/ordering/disbursement of new hire gifts, binders, desk set up, and name plates.
  • Participates in launching new hire surveys monthly, reporting results semi-annually.
  • Runs regular reports with staffing data and metric reporting for Global VP of Human Resources.
  • Trains and serves as back up for front desk receptionist as needed.
  • Performs related job duties as assigned and required.

Requirements: 

  • Bachelor’s Degree in HR or related discipline is strongly preferred; at least 1 year of experience in Recruiting/ TA support is required.
  • MUST be willing to work and train onsite for 90 days with the possibility to work 1-2 days WFH once trained and fully acclimated.
  • Experience using an Applicant Tracking System
  • Strong communication/grammar skills -both written and verbal are a must
  • Strong teamwork and collaboration with the ability to work well with all levels of employees and applicants.
  • Excellent time management skills, detail oriented, with the ability to prioritize — follow through is a must
  • Ability to maintain a high degree of confidentiality when dealing with employee matters & information
  • Ability to work independently and possess flexibility to manage ever-changing requirements
  • Proficient knowledge of MS-Office Suite (Word, Excel, PowerPoint, Outlook) highly desired
  • Strong sense of urgency to meet tight deadlines or last-minute changes
  • Willingness to participate in occasional on-site job fairs on Saturdays (possibly once a month or less)
  • Strong skills in MS Office (Word, Excel, PowerPoint, and Teams)
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