• Posted on: Sep 12, 2023
  • Location: Pittsburgh, PA
  • Job ID: 404185d4
  • Type: Full Time
  • Posted on: Sep 12, 2023
  • Location: Pittsburgh, PA
  • Job ID: 404185d4
  • Type: Full Time

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Company Overview:

Our client, a private equity firm headquartered in Pittsburgh, Pennsylvania, and with an office in New York, specializes in investments within the distribution, business services, and manufacturing sectors. With a 20+ year track record and a people-first approach to private equity, they are dedicated to transforming growing companies into world-class enterprises.

Role Description:

We are seeking an Event/Administrative Assistant who will play a pivotal role in orchestrating our firm’s operations, with a particular emphasis on event planning and travel coordination. This role involves a blend of administrative, operational, and strategic support functions. We are looking for an outgoing, detail-oriented individual who can seamlessly manage multiple projects while supporting our administrative and business development initiatives.

Primary Responsibilities:

  • Business Development and Event Planning:
    • Coordinate communication, scheduling, and planning for internal and external stakeholders.
    • Manage recurring and ad-hoc meetings, including logistical details such as gathering and preparing materials, coordinating catering, and distributing information.
    • Calendar management and itinerary building for travel arrangements.
    • Perform data entry and tracking for business development activities within the CRM system.
    • Provide project management and event support for Business Development and other departments as needed.
    • Assist with marketing activities, including website updates, video production scheduling, and on-site coordination.
  • Expense and Travel Management:
    • Assist in bi-weekly expense reporting and backup duties.
    • Manage certified mailings for tax filings, distributions, and notifications.
  • Team Support:
    • Calendar management for team leaders.
    • Coordinate supplier fulfillment, including distributing and organizing receivables and replenishing supplies in designated areas.
    • Handle reception duties and other clerical tasks as assigned.


  • 3-5 years of administrative assistant or equivalent experience.
  • Exceptional communication skills, both written and verbal.
  • High emotional intelligence (EQ) with the ability to build strong relationships.
  • Strong sense of ownership, with the capability to work collaboratively and independently.
  • Driven, with a keen interest in self-development.
  • Resourceful and detail-oriented, showcasing excellent organizational skills.
  • Comfortable in a fast-paced and dynamic environment.
  • High level of personal responsibility and accountability.
  • Proactive problem-solving ability and the capacity to anticipate the needs of others.
  • Proficiency in various software applications, including Word, Excel, PowerPoint, and Outlook.
  • Experience with customer relationship management (CRM) databases is preferred.
  • Knowledge of travel and expense platforms like Concur or similar systems.
  • Familiarity with various conferencing platforms such as BlueJeans, Zoom, and Teams.

Join this dynamic team where you will play a pivotal role in event planning and travel coordination efforts while contributing to the growth and success of the firm.



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