Bookkeeper-Administrative Assistant

                                         

 

Pittsburgh, PA-based family investment office  with private and public markets investment, seeks a personable, detail-oriented, full-time office administration professional with QuickBooks and accounting experience and strong communication skills. Position offers competitive compensation, an attractive and convenient work environment, hybrid (office and remote) work arrangement and the opportunity to learn and grow from being part of a family office.

Essential Functions:

ACCOUNTING 

• Maintains accounting ledgers; posting cash transaction entries, posting monthly performance to equity partners and transactions between affiliated entities and family members
• Assists in bill payments, invoicing, and cash transfers to operating entities or family members
• Works with Controller to assist in monthly bank and brokerage account reconciliations and completes daily accounting activities required to maintain accurate financials
• Assists in the smooth flow of financial information to/from Controller to ensure accurate, complete and timely preparation of tax returns
• Prepares specialized reports for owners/family members
• Prepares ad hoc financial reports as needed; assists in problem solving
• Organizes annual Form 1099’s and assists with year-end K-1 reconciliations for tax returns

DATA MANAGEMENT

• Assists with information/data management including document retrieval/storage, scanning, and filing documents

OTHER DUTIES

• Coordinate in-office meetings, lunches, airline/hotel reservations, office/kitchen supplies, medical reimbursement submissions and other family member administrative support

 

Knowledge, Skills, and Abilities:

• Strong organizational skills with the ability to handle multiple projects in a fast-paced environment with keen attention to detail and analytical skills
• Demonstrated ability to set priorities, organize workload, manage competing demands, meet deadlines
• Customer service-oriented
• Highest level of integrity and commitment to maintaining confidentiality
• Advanced Microsoft Office and PC software skills including Microsoft Word, Excel.
• Strong QuickBooks software proficiency. Familiarity with Backstop, Box, DocuSign a plus
• Excellent oral and written communication and interpersonal skills to establish working relationships

 

Education and Experience:

• Associate or bachelor’s degree preferred
• 1-15 years of office administration experience